Calvary Event Request

- Step 1 of 3

Event Title *

Your Name *

First

Last

Your Email *

Your Mobile Phone

Pastor who approved the event

Sponsoring Ministry or Group?

Person Responsible for the Event

This is the person who is the leader of the event and can respond questions by attendee's and Calvary staff about the event logostics.

Best method of reaching them?

Event Description

Date(s) Requested *

Time Event Begins

Time Event Ends

Approximate Number Attending Event

Calvary Facilities Use Information

Is this event going to be held on site at Calvary? *

Has this event been entered into Calvary's Calendaring System: ESpace? *

Off-site Event Location

Please select the room(s) needed

Sanctuary
Fellowship Hall
Gymnasium
Kitchen
Fireside Room
Conference Room 128
Conference Room 129
Class Room
Other

Other Room

Time Room is needed to begin set up

How is the room to be set up?

Do you need sound equipment, TV, or projection?

Additional Comments for Facilities

View Calvary Facilities Policy

I have read the Calvary Facility Usage Policy and agree to abide by it while using the facilities of Calvary Evangelical Free Church.

Event Promotion Information

Would you like your event promoted by Calvary? *

By what date are you hoping to begin promotion?

Please note: some timelines are not possible depending on the complexity of the project and the queue of other projects around the same time.

Who is the target audience for this event?

Consider including age, life stage, gender or group.

Does this event have an intended audience outside of Calvary?

Is this event?

Calvary-based
Partner-based

Ex: Partner-based – Food drive for Salvation Army, but Calvary is participating

Please submit contact information for partner(s) (copy)

We may need to contact to get graphics or information.

Does this event have a “visual identity"?

What type of print promotional materials are you requesting?

Flier
Poster
Pamphlet
Booklet
Postcard
Presentation slide (16:9)

Note: Calvary Communications Team will review your event request and decide on an event promotional plan that may not include all the promotional materials you requested.

What flier size and orientation are you requesting?

1/4 page
1/2 page - Horizonal
1/2 page - Vertical
8 1/2 x 11 - Horizonal
8 1/2 x 11 - Vertical
Other
CommsTeam can decide

What poster size and orientation are you requesting?

8 1/2 x 11 - Horizonal
1/2 page - Vertical
11 x 17 - Horizonal
11 x 17 - Vertical
CommsTeam can decide

What postcard size and orientation are you requesting?

1/4 postcard
1/2 postcard - Horizonal
1/2 postcard - Vertical
8 1/2 x 11 postcard - Horizonal
8 1/2 x 11 postcard - Vertical
Other
CommsTeam can decide

What type of digital promotions are you requesting?

Facebook image
Calvary website post image

Note: Calvary Communications Team will review your event request and decide on an event promotional plan that may not include all the promotional materials you requested.

Please attach any graphics/materials you may have.

Click or drag a file to this area to upload.

High resolution versions are preferred. Please note that Calvary reserves the right to change any text and/or images of promotions in order to bring it into compliance with our current communications policies.

Where did you get the graphics/materials?

For copyright reasons, we need to know where your graphics/materials came from and verify Calvary has permission to use them.

If you downloaded the graphics/materials, please provide the website url link you downloaded it from.

Use up to 5 descriptive adjectives for how you want the graphics/marketing pieces to look or feel.

Ex: “Edgy, gritty, bold, dark, young” vs. “Light, bright, pink, soft” vs. “gothic cathedral, classic, classy”

Please include a brief paragraph description of the event (200 word maximum) that might appear on the website or other print materials.

Entry Door #

Door #1 - Main Entrance
Door #5 - Gym Entrance
Door #6 - Children's Hallway

Ideally, what type of promotional materials are you requesting?

Website
postcard or flyer handout
Poster
Social Media
Church weekly email
External communications via mailing and/or banner

Who is the Contact Person for the event if people have questions?

The Contact Person's name will be included on the website and other promotional materials.

Contact Person's Email

Does Calvary have permission to include the Contact Person's email in our promotions?

Yes, on our website and other promotional materials
Yes, just our other promotional materials, not the website
NO, not on either our website or other promotional

If no, an email contact form may be created for the website or the contact person might not be promoted.

Contact Person's Mobile Phone

Does Calvary have permission to include the Contact Person's mobile phone in our promotions?

Yes, on our website and other promotional materials
Yes, just our other promotional materials, not on the website
NO, not on either our website or other promotional

Is a Registration or RSVP needed?

Registration Contacts

The Registration Contacts are the people who will receive copies of the user registration emails and access to the event registration in planning center allowing them view and email event attendees.

Registration Contacts Emails

When are you requesting the registration be opened?

Date

Time

When are you requesting the registration be closed?

Date

Time

Is there a cost for your event? If yes, describe (lunch, materials, etc.)

Additional Comments for our Communications Team?

Calvary Event Request

Calvary Facilities Use Information

Event Promotion Information

Email

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