Calvary Event Request FormPlease enable JavaScript in your browser to complete this form. - Step 1 of 3Event Title *Your Name *FirstLastYour Email *Your Mobile PhonePastor who approved the eventSponsoring Ministry or Group?Person Responsible for the EventThis is the person who is the leader of the event and can respond questions by attendee's and Calvary staff about the event logostics.Best method of reaching them?Event DescriptionDate(s) RequestedTime Event BeginsTime Event EndsApproximate Number Attending EventNextCalvary Facilities Use InformationIs this event going to be held on site at Calvary? *YesNoHas this event been entered into Calvary's Calendaring System: ESpace? *YesNoOff-site Event LocationPlease select the room(s) neededSanctuaryFellowship HallGymnasiumKitchenFireside RoomConference Room 126Conference Room 129Class RoomInfant Nursery Room 151Nursery Room 149Other RoomTime Room is needed to begin set upHow is the room to be set up?Do you need sound equipment, TV, or projection?Additional Comments for FacilitiesView Calvary Facilities PolicyI have read the Calvary Facility Usage Policy and agree to abide by it while using the facilities of Calvary Evangelical Free Church.YesPreviousNextEvent Promotion InformationWould you like your event promoted by Calvary? *YesNoBy what date are you hoping to begin promotion? Please note: some timelines are not possible depending on the complexity of the project and the queue of other projects around the same time.Who is the target audience for this event?Consider including age, life stage, gender or group. Does this event have an intended audience outside of Calvary?YesNoIs this event?Calvary-basedPartner-basedEx: Partner-based – Food drive for Salvation Army, but Calvary is participatingPlease submit contact information for partner(s) (copy)We may need to contact to get graphics or information. Does this event have a “visual identity"?YesNoWhat type of print promotional materials are you requesting?FlierPosterPamphletBookletPostcardPresentation slide (16:9)Note: Calvary Communications Team will review your event request and decide on an event promotional plan that may not include all the promotional materials you requested.What flier size and orientation are you requesting?1/4 page1/2 page - Horizonal1/2 page - Vertical8 1/2 x 11 - Horizonal8 1/2 x 11 - VerticalOtherCommsTeam can decideWhat poster size and orientation are you requesting?8 1/2 x 11 - Horizonal1/2 page - Vertical11 x 17 - Horizonal11 x 17 - VerticalCommsTeam can decideWhat postcard size and orientation are you requesting?1/4 postcard1/2 postcard - Horizonal1/2 postcard - Vertical8 1/2 x 11 postcard - Horizonal8 1/2 x 11 postcard - VerticalOtherCommsTeam can decideWhat type of digital promotions are you requesting?Facebook imageCalvary website post imageNote: Calvary Communications Team will review your event request and decide on an event promotional plan that may not include all the promotional materials you requested.Please attach any graphics/materials you may have. Click or drag a file to this area to upload. High resolution versions are preferred. Please note that Calvary reserves the right to change any text and/or images of promotions in order to bring it into compliance with our current communications policies.Where did you get the graphics/materials?For copyright reasons, we need to know where your graphics/materials came from and verify Calvary has permission to use them.If you downloaded the graphics/materials, please provide the website url link you downloaded it from.Use up to 5 descriptive adjectives for how you want the graphics/marketing pieces to look or feel.Ex: “Edgy, gritty, bold, dark, young” vs. “Light, bright, pink, soft” vs. “gothic cathedral, classic, classy”Please include a brief paragraph description of the event (200 word maximum) that might appear on the website or other print materials. Entry Door #Door #1 - Main EntranceDoor #5 - Gym EntranceDoor #6 - Children's HallwayIdeally, what type of promotional materials are you requesting?Websitepostcard or flyer handoutPosterSocial MediaChurch weekly emailExternal communications via mailing and/or bannerWho is the Contact Person for the event if people have questions? The Contact Person's name will be included on the website and other promotional materials.Contact Person's EmailDoes Calvary have permission to include the Contact Person's email in our promotions?Yes, on our website and other promotional materialsYes, just our other promotional materials, not the websiteNO, not on either our website or other promotionalIf no, an email contact form may be created for the website or the contact person might not be promoted. Contact Person's Mobile PhoneDoes Calvary have permission to include the Contact Person's mobile phone in our promotions? Yes, on our website and other promotional materialsYes, just our other promotional materials, not on the websiteNO, not on either our website or other promotionalIs a Registration or RSVP needed?YesNoRegistration ContactsThe Registration Contacts are the people who will receive copies of the user registration emails and access to the event registration in planning center allowing them view and email event attendees.Registration Contacts EmailsWhen are you requesting the registration be opened?DateTimeWhen are you requesting the registration be closed?DateTimeIs there a cost for your event? If yes, describe (lunch, materials, etc.)Additional Comments for our Communications Team?PreviousSubmit
